Rent roll, always current
Your rent roll, current every morning.
Dardaris builds your rental roll from your leases and your bank: every unit, its rent, who has paid and which leases end soon. When a lender or a buyer asks, it is already right.
Free for 14 days, cancel whenever · Nothing is switched on until you say so
An example of a rent roll kept by Dardaris: five units, which have paid, one part payment with a reminder sent, and a lease ending soon.
Rent roll · March
€8.674 of €9.570 in
- 88 Maple Street, Apt 2AL. WhitakerPaid
- 88 Maple Street, Apt 3BA. DelgadoPaid
- 4 Cedar AvenueM. OkaforPart paid, reminded
- 12 Harbor Street, Unit 1FS. LindqvistPaid
- 12 Harbor Street, Unit 2FK. RomanoLease ends in 60 days
Dardaris
91% of the month is in. M. Okafor paid part, and a friendly reminder went out this morning. The lease at 12 Harbor Street, Unit 2F ends in 60 days, so the renewal is on your list.
How it works
Three steps, then the rent roll keeps itself.
- 1
Add your leases
Upload the signed PDFs. Dardaris reads the units, rents and dates, and asks you to check them.
- 2
Connect your bank
Read only. Each rent payment is matched to its lease, so paid and overdue are always true.
- 3
Open it any day
Occupancy, rent in place, arrears and leases ending soon, current the moment a lease is signed or a payment lands.
Free rent roll template
Rather build it by hand? Use the free rent roll template.
List the units and the leases on them. The rent roll totals the rent in place, works out occupancy and flags arrears and leases about to end, ready for Excel or a PDF.
Rent roll for your portfolio, as of 30 Jun 2026
- Occupancy
- 80%
- 4 of 5 units let
- Rent in place
- €4.310
- €51.720 a year
- Past due
- €400
- Leases ending
- 2
- within 90 days
| Unit | Monthly rent | Past due | |
|---|---|---|---|
| Riverside Court, Unit 2AL. FerrerOccupiedEnds soon | L. FerrerOccupied | €1.150 | €0 |
| Riverside Court, Unit 3BA. DuvalOccupied | A. DuvalOccupied | €980 | €400 |
| Old Mill HouseVacant | Vacant | €1.340 | €0 |
| Harbour View, Unit 1FS. AlmeidaOccupied | S. AlmeidaOccupied | €1.090 | €0 |
| Harbour View, Unit 2FK. MarekOccupiedEnds soon | K. MarekOccupied | €1.090 | €0 |
Units and leases
Built in your browser. The spreadsheet opens in Excel, Google Sheets and Numbers.
Nothing is stored and nothing is sent. The roll is built in this browser and goes nowhere until you download it.
By hand or with Dardaris
The same rent roll, without the evening it takes.
By hand
With Dardaris
A lender asks for it
By hand:An evening copying leases into a spreadsheet.
With Dardaris:Already done, as of this morning.
Who is behind on rent
By hand:Check the bank against every lease.
With Dardaris:Shown on the roll, beside each unit.
Leases about to end
By hand:Found when somebody reads the dates.
With Dardaris:Raised months ahead, with time to decide.
A new lease or a move-out
By hand:Remember to update the sheet.
With Dardaris:The roll changes when the lease does.
What is a rent roll
A photograph of a property's income on one date.
A rent roll, also called a rental roll, lists every unit of a property or a portfolio on a single day: who lives there, what they pay, how long the lease runs and whether they are behind. It is the first document anybody judging the property asks for, because it shows the income before anyone has had a chance to describe it.
| Column | What it answers | What the reader checks it against |
|---|---|---|
| Unit | Which units exist and which of them earn. | The deed or the floor plan. A unit missing from the roll is a question. |
| Tenant | Who is liable for the rent, or that nobody is. | The signed lease. A name on the roll with no lease behind it is a red flag. |
| Monthly rent | The income the unit brings in each month. | The lease and the bank statements. Rent above what is collected is the first thing found. |
| Deposit held | Money held that belongs to the tenant. | The deposit account. On a sale, it passes to the buyer with the leases. |
| Lease start and end | How long the income is secured for. | The leases. Many endings in one month is a risk a buyer prices in. |
| Past due | How much of the rent on paper is not arriving. | The tenant ledgers. Arrears left off a roll surface in due diligence anyway. |
The questions that follow.
What is a rent roll, or rental roll?
A rent roll is a list of every unit in a property or portfolio on a given date, with the tenant, the monthly rent, the lease dates, the deposit held and any past-due balance. It shows the property's rental income and occupancy at a glance.
What should a rent roll include?
At least the unit, the tenant, the monthly rent, the lease start and end dates, the deposit held and any amount past due, plus the date the roll was prepared. Many also show the unit size, the market rent and any concessions such as a free month.
What is the difference between a rent roll and a rent ledger?
A rent roll covers every unit on one date. A rent ledger covers one tenancy over time, with each charge and payment and the running balance after it. Lenders and buyers ask for the rent roll; a tenant disputing a balance asks for their ledger.
Who asks for a rent roll?
Lenders when you finance or refinance, buyers during due diligence, appraisers, insurers and accountants. It is also the most useful page for a landlord to look at once a month.
What is a certified rent roll?
A rent roll the owner signs to confirm it is true and complete, usually at a lender's or a buyer's request. Because you are vouching for every figure, check each line against the lease and the bank before signing.
Should vacant units be on the rent roll?
Yes. A vacant unit stays on the roll with no tenant, so occupancy is calculated against every unit and the reader can see what is not earning. A roll that leaves vacancies off overstates occupancy.
How often should a rent roll be updated?
Monthly is the usual habit, after the rent has come in, and always fresh on the day somebody asks for one. A rent roll is a snapshot, so an old one is simply out of date.
Bring one building. See its rent roll fill itself in.
Add the leases, connect the bank, and watch a month before you decide anything.
Free for 14 days, cancel whenever · Nothing is switched on until you say so